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UtilitiesHere you can view council’s meetings calendar that displays when pertinent meetings will take place. From community committees to full council meetings, you’ll also find the agendas, minutes, videos and other important information from meetings that have come and gone.
Council adopted the Model Standing Orders of the Standards Association of New Zealand. These Standing Orders govern meeting procedures to enable effective Local Government and public accountability.
If you require Agendas or Minutes further back than six months please send us an email. Copies of all open agendas and minutes may be inspected during normal office hours at the:
Public Excluded Agendas are not available to the public, but where there is a Public Excluded Agenda, the item headings can be seen at the back of the open Agendas.
Agendas for all open Council and Committee meetings are available for public inspection two days prior to the meeting, with the exception of Extraordinary meetings of Council where agendas are available as soon as is reasonable and at the meeting. (Public excluded items are not included). Copies of the current open agendas and minutes may be inspected during normal office hours at the Council and libraries. Agendas and confirmed minutes previous to 2019 are available to view on the Documents and Forms page.
In order to increase transparency, Central Hawkes Bay District Council reviews all decisions considered in a public excluded session to assess if and when information can be made publicly available.
Links to the released information can be found below.
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Recommendation from |
Item and Resolution |
Report |
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Council 4 October 2018 |
Procurement for Professional Services Contract
a) That a council resolution is reached to award the Professional Services Contract 530 to Stantec Ltd for a term of up to 5 years, subject to performance, for a value up to $1,300,000 per annum excluding GST.
b) That the Successful supplier and the contract price contained in this report are released as publicly available information immediately, following the adoption of this report. |
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Council 4 October 2018 |
Procurement for Landfill Management Contract
a) That a council resolution is reached to award the landfill management contract 556 to Higgins Limited for a term up to 11 years, subject to performance for a value up to $400,000 per annum excluding GST.
b) That the Successful supplier and the contract price contained in this report are released as publicly available information immediately, following the adoption of this report. |
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Risk and Audit Committee 4 October 2018 |
Annual Report 2017/2018
a) The Risk and Audit Committee recommend to Council that the Annual Report for 2017/18 be adopted. |
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Recommendation from |
Item and Resolution |
Report |
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Risk and Audit Committee 14 February 2019 |
Internal Audit Update
a) That, having considered all matters raised in the report, the report be noted and;
b) That this report be released as publicly available information following the meeting |
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Council 28 February 2019 |
Procurement Plan – Waipawa Trunk Sewer Main Renewal
a) Council approves Option 1 to follow the process outlined within the procurement plan.
b) That this report (without attachments) is released as publicly available information after the meeting. |
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Council 28 February 2019 |
Extension of Maintenance and Re-Seal Contracts
a) That the current Road Maintenance Contract and the current Re-seal Contract be extended by one fiscal year.
b) That the minutes relating to this item be released as publicly available information after the meeting. |
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Council 10 April 2019 |
District Plan Adoption of Natural Environment Chapter a) That Council adopt the Natural Environment Chapter, related maps and minor changes to the Utilities, Earthworks, Coastal Environment, Definitions and Assessment Matters Chapters of the draft District Plan.
b) That the draft District Plan document is released in full as a publicly available document from May 15. |
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Council 10 April 2019 |
Procurement Plan - Otane Alternate Water Supply
a) Council approve Option One, to follow the procurement process as outlined within the attached procurement plan to tender the project to the open market.
b) That the resolution for this report is released following this meeting |
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Council 30 May 2019 |
Supplier Recommendation : SH2 Borefield Upgrade
a) That a council resolution is reached to award contract C-1007 for the SH2 Borefield Upgrade Project to Max Tarr Ltd as outlined within the attached supplier recommendation report and subject to due diligence and agreement of contract terms.
b) During the 2019/20 financial year Council recognises that to complete the SH2 borefield upgrade up to $516,000 additional funding may be required to be debt funded however this decision will be made as a part of the review of the 2019/20 capital programme funding at financial year end.
c) That the Chief Executive be delegated authority to negotiate the final details of the contract and to execute the contract. |
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d) That the report relating to this item be released as publicly available information (without attachments) after the contract has been awarded and the successful supplier informed. |
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Council 30 May 2019 |
Supplier Recommendation: Otane Alternate Supply
That a council resolution is reached to award contract C-1002 for the Otane Alternate Water Supply to Fulton Hogan Ltd as outlined within the attached supplier recommendation report and subject to due diligence and agreement of contract terms.
Include the 3.2km of wastewater pipeline as a provisional item into the project subject to alignment with wider wastewater project.
That the Chief Executive be delegated authority to negotiate the final details of the contract and to execute the contract.
That the report relating to this item be released as publicly available information (without attachments) after the contract has been awarded and the successful supplier informed. |
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Council 14 November 2019 |
Local Government Funding Agency Annual General Meeting That Council:
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Finance and Planning Committee 15 August 2019 |
Leachate to Landfill Irrigation Budget
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Council 13 November 2019 |
Local Government Funding Agency Annual General Meeting
an independent director. |
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Recommendation from |
Item and Resolution |
Report |
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Council 13 February 2020
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Adoption of Changes to Land Transport Procurement Plan
Appointment of Independent Chair - Risk and Assurance Committee
Appointment of Council Representative to Central Hawke's Bay Community Trust
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Adoption of Changes to Land Transport Procurement Plan
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Council 30 April 2020
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Land Transport Procurement Outcomes
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Council 24 September 2020
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C1096 Procurement Plan - Bridges (PGF Programme)
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Council 18 November 2020
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Approval to Commence with Stage 2 - Otane to Waipawa Wastewater Pipeline
Strategic Property Matters – Waipukurau
C1097 Procurement Plan - Flaxmill Inundation Remediation Project
C1098 Procurement Plan - Retaining Wall and Slope Strengthening Programme
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Extra-Ordinary Council 27 May 2021 |
Endorsement of the Section 32 Reports and Proposed Central Hawkes Bay District Plan
a) That Council in order to consider the notification of the proposed District Plan in a public agenda, endorses the District Plan Committees recommendation of 28 April 2021 that Council adopt and release the Proposed District Plan and Section 32 reports with such amendments made after the date of this recommendation as may be required to make minor corrections and to reflect the outcome of consultation undertaken under Clause 3, Schedule 1 of the RMA, for notification in accordance with Clause (5) Schedule 1 of the Resource Management Act 1991; and further;
b) That Council in order to consider the notification of the proposed District Plan in a public agenda, endorses the Proposed District Plan and the Section 32 Reports for public notification contained in this report, in accordance Clause 5 of Part 1 of Schedule 1 of the Resource Management Act 1991.
c) That Council release these resolutions as publicly available immediately, in order to conduct its public business.
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Council Meeting 3 June 2021 |
Procurement Plan – Tikokino Road Water Main Renewal (Stage 2&3) a) That council approve Option One - the procurement plan to release Contract 1148 to tender to install and renew water main pipeline along Tikokino Road. b) That the report and minute relating to this item be released as publicly available information on 03 June 2021
Procurement Plan – Waipawa Firefighting Stages 1 – 3 a) That council approve the procurement plan to release contract 1140 to the open market to deliver Stages 1 – 3 of the Waipawa water firefighting and shortfalls upgrade programme. b) That the report and minute relating to this item be released as publicly available information on 03 June 2021
Procurement Plan – Otane Wastewater Pump Station a) The procurement plan is adopted to approve the release of the Contract 1135 to construct and implement stage 4 a, the pump station at Otane to convey wastewater to Waipawa tender documents to the market. b) That the minute and report relating to this item be released as publicly available information on 03 June 2021
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Procurement Plan – Tikokino Road Water Main Renewal (Stage 2&3)
Procurement Plan – Waipawa Firefighting Stages 1 – 3
Procurement Plan – Otane Wastewater Pump Station
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Underpinning good governance are a range of documents that ensure Council is clear on its accountabilities, expectations and responsibilities. You can find these documents here.
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+64 6 857 7179
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P O Box 127 Waipawa 4240
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