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MeetingsNgā hui

Here you can view council’s meetings calendar that displays when pertinent meetings will take place. From community committees to full council meetings, you’ll also find the agendas, minutes, videos and other important information from meetings that have come and gone.

General Information

Council adopted the Model Standing Orders of the Standards Association of New Zealand. These Standing Orders govern meeting procedures to enable effective Local Government and public accountability.

If you require Agendas or Minutes further back than six months please send us an email. Copies of all open agendas and minutes may be inspected during normal office hours at the:

  • Council Office, Ruataniwha Street, Waipawa

Public Excluded Agendas are not available to the public, but where there is a Public Excluded Agenda, the item headings can be seen at the back of the open Agendas.

Agendas and Minutes

Agendas for all open Council and Committee meetings are available for public inspection two days prior to the meeting, with the exception of Extraordinary meetings of Council where agendas are available as soon as is reasonable and at the meeting. (Public excluded items are not included). Copies of the current open agendas and minutes may be inspected during normal office hours at the Council and libraries.  Agendas and confirmed minutes previous to 2019 are available to view on the Documents and Forms page.

View 2019 agendas and minutes

 CHBDC Council Agenda - Thursday 14 November, 2019 (Only available at this link)

Meetings Calendar

In order to increase transparency, Central Hawkes Bay District Council reviews all decisions considered in a public excluded session to assess if and when information can be made publicly available.

Links to the released information can be found in the table below.

Recommendation fromItem and ResolutionReport
Council 4 October 2018

Procurement for Professional Services Contract

  • That a council resolution is reached to award the Professional Services Contract 530 to Stantec Ltd for a term of up to 5 years, subject to performance, for a value up to $1,300,000 per annum excluding GST.
  • That the Successful supplier and the contract price contained in this report are released as publicly available information immediately, following the adoption of this report.

 

Council 4 October 2018

Procurement for Landfill Management Contract

  • That a council resolution is reached to award the landfill management contract 556 to Higgins Limited for a term up to 11 years, subject to performance for a value up to $400,000 per annum excluding GST.
  • That the Successful supplier and the contract price contained in this report are released as publicly available information immediately, following the adoption of this report.
 
Risk and Audit Committee 4 October 2018

Annual Report 2017/2018

  • The Risk and Audit Committee recommend to Council that the Annual Report for 2017/18 be adopted.
  • That this report be released following the meeting 
Annual Report 2017/2018

Council 31 October 2018

Adoption of Draft District Plan

  • That Council receive and adopt the Draft District Plan dated October 2018.
  • That Council releases as publicly available information the resolution of this report, immediately following this meeting
 

Finance and Planning Committee 29 November 2018

Key Project Status Report - Big Water Story

  • That the Key Project Status Report on the Big Water Story be removed from Public Excluded, after removing any commercially sensitive information.
Key Project Status Report Big Water Story

Council 13 December 2018

Procurement Plan for Porangahau & Takapau Water Treatment Upgrades

  • Council approve the attached procurement plan to combine and package the water treatment plant upgrades at Takapau and Porangahau and procure as a design and build contract.
  • That the resolution for this report is released following the meeting.

 

Council 13 December 2018

 Appointment to the Howard Estate Advisory Board

  • That Council accepts the panel’s recommendation to nominate Richard Hilson as the Rural Bodies Representative to the Howard Estate Advisory Board.
  • That Council directs officers to formally endorse the Council’s nomination by way of letter to the Public Trust
  • That this report be released as publicly available following this meeting
Appointment to the Howard Estate Advisory Board Report
Risk and Audit Committee 14 February 2019

Internal Audit Update

  •  That, having considered all matters raised in the report, the report be noted and;
  • That this report be released as publicly available information following the meeting
Internal Audit Update Report

Council 28 February 2019

 Procurement Plan – Waipawa Trunk Sewer Main Renewal

  • Council approves Option 1 to follow the process outlined within the procurement plan.
  • That this report (without attachments) is released as publicly available information after the meeting.
Procurement Plan - Waipawa Trunk Sewer Renewal

Council 28 February 2019

Extension of Maintenance and Re-Seal Contracts

  • That the current Road Maintenance Contract and the current Re-seal Contract be extended by one fiscal year.
  • That the minutes relating to this item be released as publicly available information after the meeting.
 

Council 10 April 2019

District Plan Adoption of Natural Environment Chapter

  • That Council adopt the Natural Environment Chapter, related maps and minor changes to the Utilities, Earthworks, Coastal Environment, Definitions and Assessment Matters Chapters of the draft District Plan.
  • That the draft District Plan document is released in full as a publically available document from May 15.
 

Council 10 April 2019

 Procurement Plan - Otane Alternate Water Supply

  • Council approve Option One, to follow the procurement process as outlined within the attached procurement plan to tender the project to the open market.
  • That the resolution for this report is released following this meeting
 

Council 10 April 2019

 Supplier Recommendation : Waipawa Trunk Sewer Main Renewal

  • That a council resolution is reached to award contract C-1009 for the Waipawa Trunk Sewer Main Renewal to Pipeworks Ltd as outlined within the attached supplier recommendation report and subject to due diligence and agreement of contract terms.
  • That the Chief Executive be delegated authority to negotiate the final details of the contract and to execute the contract.
  • That the report relating to this item be released as publicly available information (without attachments) after the contract has been awarded and the successful supplier informed.

Waipawa Trunk Sewer Renewal 

Council 30 May 2019

 Supplier Recommendation : SH2 Borefield Upgrade

  • That a council resolution is reached to award contract C-1007 for the SH2 Borefield Upgrade Project to Max Tarr Ltd as outlined within the attached supplier recommendation report and subject to due diligence and agreement of contract terms.
  • During the 2019/20 financial year Council recognises that to complete the SH2 borefield upgrade up to $516,000 additional funding may be required to be debt funded however    this decision will be made as a part of the review of the 2019/20 capital programme funding at financial year end.
  • That the Chief Executive be delegated authority to negotiate the final details of the  contract and to execute the contract.
  • That the report relating to this item be released as publicly available information (without attachments) after the contract has been awarded and the successful supplier informed.
SH2 Borefield Upgrade

Council 30 May 2019

 Supplier Recommendation: Otane Alternate Supply

  • That a council resolution is reached to award contract C-1002 for the Otane Alternate Water Supply to Fulton Hogan Ltd as outlined within the attached supplier recommendation  report and subject to due diligence and agreement of contract terms.
  • Include the 3.2km of wastewater pipeline as a provisional item into the project subject to alignment with wider wastewater project.
  • That the  Chief  Executive  be  delegated  authority  to  negotiate  the  final  details of  the  contract and to execute the contract.
  • That the  report  relating  to  this  item  be  released  as  publicly  available  information  (without  attachments)  after  the  contract  has  been  awarded  and  the  successful  supplier    informed.
Otane Alternate Supply
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